Department of Education Criminal Background Checks Performance Audit for 2014-2019- Full Report

… Families FBI Federal Bureau of Investigation FSF OAOA First State Financials Office of Auditor of Accounts PHRST Payroll Human Resources Statewide Technology SBI State Bureau of Identification SD School District The …

… mployee personnel file. DOE does not use the CBC complete date field in Payroll Human Resources Statewide Technology (PHRST) system. The Human Resource Director maintains pending CBCs in a separate area awaiting receipt of CBC results or oth …

… existence and adequacy of the policy on CBCs’ information and requirements; E. reviewed information recorded in PHRST for employees, including but not limited to information such as the hire/start date and history of employment; F …

… background check data and employment/services status for all persons employed, as follows: o Explore the use of the PHRST syst em to track all persons (employees, contractors, volunteers, and student teachers) requiring CBCs as a cost-bene …

… neficial solution and; ▪ determine if a person (other than a State employee), that requires a CBC, can be set up in PHRST as a non-payroll individual, ▪ follow up with monthly automated reports from the PHRST system for the school distr …

… res a CBC, can be set up in PHRST as a non-payroll individual, ▪ follow up with monthly automated reports from the PHRST system for the school district to track the status of CBCs; ▪ determine if alternative systems exist which could be …